Here we will show you step by step how to set up your menu. Alternatively, we can do your initial set up for you, see

Firstly, log in to your venue account

Go to, login with the details for your venue management account

Open “Menu Manager” on the side menu:


Create a menu

For your first menu, the name field automatically has today’s date in it. Write over this text or insert more before or after the date.

It’s a good idea to leave the date in the menu names so you can track changes and revert to an older menu easily.

Click on the “Create Menu” button at the bottom to save your new menu.

Your new menu will appear at the bottom of the page.

Create multiple menus if you switch menu styles often such as from Breakfast to Lunch or Dinner. You can select the currently active menu to display to customers at the very top of the menu manager.


Add Categories

Use categories to separate sections of your menu such as Entree, Mains and Desserts or Bistro, Bar Snacks and Outdoor.

  • Under “Update Menus” Click the “Edit” button.
  • This will open the Categories section.
  • Click on “Add Category” to create a new category. Below the button will appear a field to name the new category.
  • Type your Category Name over the place holder and click the save icon.
  • This will display the option to Add Items.

If you don’t want to switch between menu types as described in “Create a Menu” above, you can also use categories to separate Breakfast from Dinner menus, but have them display on the same menu full time.

After creating all your categories you can add individual menu items to each category. Adding them separately is useful if you offer the same dish in different sizes, for example:

Salt N Pepper Calamari may be offered in both Entree and Main Course sizes. Add them individually to each category so your kitchen knows which size to make.

Don’t forget to click the save icon after making any changes to your menu:  save_icon.jpg

Add Items

Now we’re getting to the fun part, adding items, images, prices and descriptions.

Click on the “Settings” icon next to the Category you want to add a menu item to. (looks like a cog wheel: Category_Settings_Icon_Only.png)

This will open the Items panel which displays all your current items (once set-up) and an “Add Item” button, clicking on it will open a new card to enter the details of the new item into.

Basic Item Settings

In the top section you can add:

  • The name of the dish
  • The price you sell it for
  • A detailed description of the dish
  • Attach an image of the dish (see article: Taking food photos that sell)

Don’t forget to click the save icon after making any changes to your menu:  save_icon.jpg

Menu Item Options

If you’ve set up a menu on a POS system before, you’re probably familiar with Options. Most split into separate option classes for “Variations” and “Add-ons”. At Magic.Menu we like to keep it simple and easy, so we just have one type of option you can add a charge to or leave blank if there is no extra charge:

  • if it’s a free choice for the customer like selecting an option of salad or vegetables as an accompaniment, choice of sauce or confirmation of a preference for how they like their steak cooked – leave price field empty.
  • If it’s a paid choice that you charge extra for, like adding bacon and cheese to a hamburger or a seafood topper to a steak – Click the $ symbol then add a price.

In the lower section of the Menu Item Card, you can add, edit and remove options for your dishes.

  1. Type in the name or short description of an option in the Name field, then click on “Save Option” to add it to the list. (E.g. Sauce, Toppers, Up-size)
  2. Then click on the saved option to expand available settings.
  3. Add the available choices (E.g. for Degree of cooking add: Rare, then add Medium, then add Well Done, Etc.)

Repeat this for all options relevant to that menu item.

Once you have added an option to the list you can click on it to expand its further settings.

Here you can set the option to require an answer; or leave the box unchecked and check the box “Multi-choice” box to allow multiple choices – for example, if you allow more than one sauce to be ordered with that dish.

  1. If it is a free choice of variations, leave the $ field empty.
  2. If it’s an add-on or upgrade, click on the $ symbol and enter the price for that option.

In the below example we have created the option of “Sauce” with choices of Pepper and Dianne or No Sauce, selecting the “Required” box (checked) so customers can order one choice of sauce which is included in the item price.


In this example, we have created the option of “Sides” with choices of Chips and Garden Salad included in the item price, or for $2 extra they can have Caesar Salad as an upgrade.
The “Multi-Choice” box is ticked so they can select both chips and/or a type of salad.


In the below example we have made a list of options of available degrees of cooking for rump steak.

For options that need a response, tick the “Required” box – and leave the box for “multi-choice” unchecked so customers select only one answer for this option.


Don’t forget to click the save icon after making any changes to your menu:  


Once you have built your menu and happy with all the details you need to set the menu as “active” to display it to customers.

  1. Go to your menu manager
  2. The very first section is “Active Menu”
  3. Select the menu you want to be displayed to customers from the drop-down list
  4. Click on “SAVE”
  5. DONE! Your menu is now live and ready to take orders.


You can also instantly change your currently displayed menu at any time in the same field. For example: change from Breakfast to Lunch or Dinner menus, or themed special event menus like Christmas or Melbourne Cup menus.


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